Company Name: OwlX Fintech Solutions Pvt Ltd
Address: No. 259, 1st Floor, 1st Main, 4th Cross Rd, 3rd Phase, Banashankari 3rd Stage, Bengaluru, Karnataka 560085
Email: owlxfintech@gmail.com
Phone: 9606949055
Website: https://owlxfintech.com/
1. Purpose
OwlX Fintech Solutions Pvt Ltd is committed to the highest standards of ethical, moral, and legal conduct. This Whistleblower Policy aims to provide a safe and confidential channel for employees, partners, and other stakeholders to report any misconduct, unethical behavior, or violations of law without fear of retaliation.
2. Scope
This policy applies to all employees, contractors, suppliers, clients, and other stakeholders who are aware of any unethical or illegal activity within OwlX Fintech Solutions Pvt Ltd.
3. What to Report
The whistleblower is encouraged to report any actions that they believe constitute:
- Fraudulent Activities: Misuse of company funds, fraudulent transactions, falsification of records.
- Violation of Laws or Regulations: Any actions or decisions that violate local or international laws, regulations, or company policies.
- Ethical Violations: Conduct that conflicts with the company’s ethical standards, such as conflicts of interest, bribery, or corruption.
- Safety and Environmental Violations: Unsafe working conditions, environmental hazards, or any actions that threaten the health and safety of employees or the public.
- Harassment and Discrimination: Any form of workplace harassment, including but not limited to sexual harassment, discrimination, or abuse of authority.
4. Reporting Mechanism
- Confidential Reporting: Whistleblowers may report their concerns anonymously via email to: owlxfintech@gmail.com. OwlX Fintech Solutions ensures the anonymity of the whistleblower will be maintained unless required otherwise by law.
- Direct Reporting: If preferred, employees can report concerns directly to their immediate supervisor, the HR department, or a designated compliance officer.
- Alternative Reporting Channels: If the whistleblower is uncomfortable with direct reporting, they can use other methods such as a third-party whistleblowing service (if available) or contact the board of directors directly.
5. Protection Against Retaliation
OwlX Fintech Solutions is committed to protecting whistleblowers from retaliation. Any form of retaliation, discrimination, or harassment against whistleblowers will not be tolerated and may result in disciplinary action, including termination of employment for the perpetrator.
6. Investigation Process
- Initial Review: All reports will be initially reviewed by a designated officer or compliance team to determine the severity of the allegation and the appropriate course of action.
- Full Investigation: Depending on the findings of the initial review, a full investigation may be initiated. The whistleblower may be contacted for additional information or clarification if needed, but their identity will remain confidential.
- Conclusion and Action: Upon completion of the investigation, appropriate corrective or disciplinary action will be taken if the allegations are substantiated. If the claims are unfounded, no action will be taken against the whistleblower, and they will be informed of the outcome.
7. Confidentiality
Every effort will be made to protect the identity of the whistleblower. Information related to the investigation will only be shared with individuals on a need-to-know basis, and whistleblowers will not be required to reveal their identity unless legally obligated.
8. False Allegations
While the company encourages whistleblowing in good faith, if a whistleblower makes an intentionally false or malicious claim, OwlX Fintech Solutions reserves the right to take disciplinary action, including termination of employment or legal recourse if applicable.
9. Communication and Training
Employees will be educated on the importance of the whistleblower policy, and training will be provided as necessary to ensure that everyone understands how to report concerns and the protections offered under this policy.
10. Amendments
OwlX Fintech Solutions Pvt Ltd reserves the right to modify this Whistleblower Policy as needed to address evolving legal, regulatory, or organizational requirements.
11. Contact Information
For further details or to report concerns, please contact:
Email: owlxfintech@gmail.com
Phone: 9606949055
Website: https://owlxfintech.com/